Locations and Resources are a two-tier system to keep track of where and what is being used within an Event.

  • What is a Location? - A Location is the place where an Event is being run. Example: A Conference Centre.
  • What is a Resource? - A Resource is the thing that is being used during an Event. Example: A Room within the Conference Centre.
  • Why do I need two options? - In many cases, Booking Live customers tend to have their Locations and Resources set up as the same thing.

You can assign multiple Resources to a single Location, but you will require at least 1 Location and Resource to be able to set up Events.

Setting up a Location

Locations can be found in: Settings > Resources > Locations.

  • To edit an existing Location, just click on the relevant Location.
  • To add in a new one, click on "Actions" and then choose "Add Location".

The mandatory fields for Locations are:

Field name
Description
Name
The name of the Location

Setting up a Resource

Resources can be found in: Settings > Resources.

  • To edit an existing Resource, just click on the relevant Resource.
  • To add in a new one, click on "Actions" and then choose "Add Resource".

The mandatory fields for Resources are:

Field name
Description
Name
The name of the resource
Capacity
The maximum capacity of this Resource
Location
The location of the Resource (chosen from the Locations list)

Importing Locations

The following fields are mandatory for an Import:

  • Code - An uppercase code for the Location (6 chars max)
  • Name - The name of the Location
  • Country - GB

The following additional fields can be used in addition:

  • County
  • Custom Email Text
  • Description
  • Email
  • House Number
  • Latitude
  • Longitude
  • Post Code
  • Region: Code
  • Street
  • Street View
  • Telephone
  • Town

Importing Resources

The following fields are mandatory for an Import:

  • Code - An uppercase code for the Resource (15 chars max)
  • Capacity - A plain number
  • Location: Code - Must match a pre-existing Location Code
  • Name - The name of the Resource
  • Type - Space

The following additional fields can be used in addition:

  • Brief Description
  • Custom Email Text