Firstly you will need to ensure you have turned on "Webhooks" within the BookingLive Admin System. To do this, go to Settings > Add-ons > Webhooks tab and tick the box for "Use Webhooks".

Secondly, you will need to create a Zapier Account - depending on usage (Volume of Zaps per month) you can use a Free Account

Once created, use this link to go directly to the BookingLive Zapier App:

  • Click on: 

Next you'll need to begin by setting up your first Zap - a link between BookingLive & 3rd Party Application

You'll then be presented with your first system selection - here is where you'll need to ensure BookingLive is selected. Be careful as we have 2, not to select the Connect system integration.

  • Select a trigger from the available options:

After selecting one of these triggers, you will not be able to continue until you have linked your BookingLive account with Zapier. To do this please follow the below steps

You'll be directed to this page where you will need to search and add a connection

  • A popup will load asking you to input your BookingLive account details.

Follow the instructions shown and load up you BookingLive Admin portal. Goto Settings -> Users and then select the your username. On the User Edit screen you will see a field for “ApiKey” and a “Generate ApiKey” button.

Click the “Generate ApiKey” button and hit “Save” at the bottom of the screen (THIS IS IMPORTANT).

Copy the API Key which has now been generated, and paste it into the API Key field in the Zapier Popup.

Finally, enter your site URL in the field provided and hit “Yes, Continue”.

Once connected you should see it appear under your custom integrations 

You can will need to test this connection and ensure that it is succesful! 

Now you are ready to return back to your original zap, whre you can now link the account to the Zap

You'll need to test the trigger to ensure all the feeds pull through correctly!

Click “Connect & Continue” before you start the order process so that it is ready for it

Once you have placed an order the screen will automatically update, if it is all connected properly. Hit “Continue” to move on. 

Click on the text line : “Your Zap currently lacks an Action step. Add one now!

This next step is where you will find all the Apps on the Zapier Marketplace which support information being pushed into them. Use the search bar to find the App that you want. For this example, we will use Google Calendar. 

You will then be asked to select an action from an available list (for this example we will use “Create Detailed Event”). 

Hit “Save & Continue”.

You will then go through a similar process as above, but this time to connect to your other App. Once you have followed these steps, you should reach a screen like this to be able to set up your “Action”:

Proceed down each field and use the dropdown icon on the right.

This is important because using this icon loads the data directly from the accounts you have setup. 

You will then need to map each field you want to populate in the destination App (in this case Google Calendar) with the fields in BookingLive:

Zapier allows you to essentially treat the fields as Merge Tags, so in this example we could use both plain text and fields together:

Go through the page populating the fields as required. Then click “Save & Continue”

Zapier will then ask you to perform a test of this Action. Click the relevant button :

Once you are happy, you receive the option to switch on your Zap! Click where it says “off” for it to turn on: